The perfect presentation for the HR department: where to use it and how to create it in 8 steps?

Presentations for the HR department and onboarding

Professionally prepared presentations make training new employees significantly easier. Good onboarding content can greatly improve the effectiveness of newly hired employees in their first months on the job. They face many challenges and a lot of new knowledge that can be presented clearly in the form of a Microsoft PowerPoint slideshow. Presentations for training and internal courses become a kind of knowledge capsule regarding a specific skill, which ultimately becomes part of the company’s knowledge base for years.

Organizing knowledge sharing among employees and improving qualifications in this way will certainly result in better business outcomes. It will be easier for new people to carry out their tasks, and for you to run educational processes. Ultimately, working with well-prepared personnel from the start will be a pleasure for both you and your clients.

Presenting organizational goals by the HR department

Good internal communication makes managing personnel easier. And presenting the organization’s development path can be much simpler with a good PowerPoint presentation. This form of sharing information or decisions within the team ensures that everything becomes clear, transparent, and everyone “knows everything.” What can be communicated this way?

• Organizational changes
• Quarterly and annual goals
• Changes in company management (e.g., hiring new employees for key positions)
• Announcements of upcoming events, trainings, conferences
• New non-salary benefits
• Planned HR and employer-branding activities in which employees can take an active part
• The most important projects and the results of various departments’ work within the organization

Taking care of this aspect is one of the most important responsibilities of human resources specialists. With good presentations, managing knowledge and news within the company becomes much smoother. All for the benefit of the company’s overall goals.

Motivating employees with good presentations created by HR specialists

How can you increase employee engagement, encourage collaboration, address issues and doubts within the team, and even motivate people to take action? The HR department knows exactly how to do that. And we know how to make their work easier by creating professional HR presentations for employees.

We know specific examples where coaching sessions and internal presentations from the HR or L&D department significantly improved employee performance and morale. Such meetings often combine mental support, new knowledge, and inspiration to act.

What’s the takeaway? Don’t limit the number of slides, answer every question, give employees as much attention as possible, and finally provide them with training materials that will remain available on the company drive whenever needed.

HR department presentations for conferences and company events

Speaking at a conference or company event in front of a big audience is stressful, so it’s worth getting support from a presentation specialist for such occasions. Training for employees designed by the HR department, periodic meetings with staff, presenting upcoming initiatives or company results, inspiring talks in a TEDx format – all of these benefit from a good presentation.

HR presentations about changes in legal regulations

Accurately communicating legal changes is a particularly important responsibility for HR. Polish law (including labor law) changes frequently and applies to all employees, especially those hired under employment contracts. Any unclear aspect of these changes can cause problems within the team. The human resources department is usually responsible for this communication, and a good set of slides can make this task much easier.

HR presentations and employee recruitment

If you plan to increase hiring, you will certainly have many recruitment interviews, during which you meet candidates and talk about the organization. Maybe it’s worth simplifying this process by preparing a company presentation to send to candidates by email or to present briefly online during remote interviews?

In it, you can present company departments and structure, the required skills for the role, organizational achievements, key employees, as well as your approach to candidates and the full hiring process. Recruiting with the help of pre-prepared slides will look very professional, and as an HR specialist or recruiter, you will make it easier to organize your conversations with candidates.

8 steps to creating the perfect presentation in the HR department

And the possibilities are much greater. Now you know how the HR department can use Microsoft PowerPoint to simplify its everyday routine in the world of HR. So where should you begin when creating a presentation for the HR department, and what is essential to do it well?

1. Define the personas of the presentation’s audience: who will be its listener/viewer/reader? Employees, candidates, the company’s management?
2. Determine the goal of the presentation and the key message for potential viewers: what should stay in their minds after it ends?
3. Design the storytelling and the presentation script: what should happen slide by slide?
4. Choose a presentation template or create your own from scratch (optionally order a ready, unique template, e.g., from re-present.me).
5. Develop the key slides using tools such as Microsoft PowerPoint or Google Slides according to the rule: 1 slide = 1 main idea.
6. Check what you’re missing (and who you need to collaborate with!), identify specific needs, and outline the tasks in the project: maybe you need to order graphics for the presentation, a set of diagrams, infographics, or animations?
7. Test the presentation: present it out loud, invite a few people, gather feedback.
8. Plan the time, space, and tools for questions and answers: an online survey, or maybe a short Q&A panel during the talk?

This step-by-step process will ensure that your presentation creates a “wow” effect and accomplishes its key goals. Sounds like a plan?

Presentations for HR departments from the experts at re-present.me

To create presentations in an organization, build a knowledge base, and streamline internal communication, you don’t necessarily need an in-house expert dedicated to creating slides and PowerPoint presentations – someone who would increase fixed HR costs. It’s worth delegating such tasks externally to work with experts remotely. For example, those from the re-present.me team.

For more than a dozen years, we have been responsible for preparing thousands of multimedia presentations, including those for HR departments. We know how important it is to provide high-quality materials that support human resources processes, diagrams, infographics, presentations for conferences and company events, and slideshows for internal communication. We understand how much time and attention it takes to prepare a good presentation – and how little time you have on a daily basis. We’ll do it for you.

As you can see, HR presentations have a very wide range of uses. So that’s the end of the reading – time to take action. If you want to use our support, know-how, and experience, we are at your disposal. Write to us and tell us what kind of presentation you’re looking for, and we will prepare it for you from A to Z.